How to Become an Office Administrator

Office administrators are the backbone of many companies, ensuring the smooth operation of the office or organization. They handle various administrative tasks, support staff members, and maintain efficient office systems. If you are organized, detail-oriented, and enjoy working in a fast-paced environment, a career as an office administrator might be the right path for you. Below, we lay it all out in our step-by-step guide to becoming an office administrator.

What Is an Office Administrator?

An office administrator is responsible for managing administrative activities within an office setting. They handle a wide range of tasks, including organizing meetings, coordinating schedules, managing office supplies, and providing general support to employees. Here are some typical job duties and responsibilities of an office administrator:

• Managing office operations and administrative systems

• Scheduling appointments and coordinating meetings

• Organizing and maintaining office records and files

• Managing office budgets and expenses

• Ordering and managing office supplies

• Coordinating travel arrangements for employees

• Overseeing office equipment and technology

Step 1: Complete a BBA Degree

While a specific degree may not be required for all office administrator positions, obtaining a Bachelor of Business Administration (BBA) or a related degree can provide a strong educational foundation and boost your resume. A BBA degree program offers coursework in business management, organizational behavior, accounting, finance, and communication.

If you’re not ready to pursue a 4-year degree, an associate’s degree or a diploma program in office administration or a related field can also be valuable. However, if you take this route, you’ll probably need to acquire several years of office experience before becoming an administrator.

Online Programs: Online BBA programs can offer flexibility for individuals who must balance their studies with other commitments. Hybrid programs, which blend online and on-campus coursework, may also be available. Ensure that the program you choose is accredited by recognized BBA accrediting bodies to ensure the quality of education.

Internships & Experience: Internships or part-time positions in office settings can provide practical experience and help you develop the necessary skills for the role. These opportunities can also expose you to office procedures, customer service, document management, and collaborative work environments.

Looking for a BBA program? Find BBA Schools near you.

Step 2: Determine If You Need Any Certifications to Become an Office Administrator

Certifications are not usually required to become an office administrator, but they can enhance your credentials and boost your proficiency in specific areas of office administration. Some certifications that may be beneficial to office administrators include:

• Certified Administrative Professional (CAP) by the International Association of Administrative Professionals (IAAP)
• Microsoft Office Specialist (MOS), certifications for specific software applications

Consider the areas of office administration that interest you the most and determine if there are relevant certifications that can enhance your skills and increase your employability.

Step 3: Learn About Office Administrator Salaries

Office Administrator salaries can fluctuate widely due to experience level, location (city/state), industry, and employer size. According to the U.S. Bureau of Labor Statistics (BLS), the median annual wage for administrative services managers, which includes office administrators, was $100,780 as of May 2020.

Salaries can also be influenced by additional factors such as educational qualifications, certifications, and the complexity of administrative tasks. Research salary data in your region and industry to better understand how much you can earn in this type of role.

RELATED: Find out what determines a BBA Salary.

Step 4: Find a Job as an Office Administrator

Office administrators can find employment opportunities in various sectors, including:

• Corporate offices

• Nonprofit organizations

• Government agencies

• Educational institutions

• Healthcare facilities

• Legal firms

• Real estate companies

• Small businesses

• Financial institutions

Office administrator job opportunities can be found through online job boards, professional networking platforms, and the websites of organizations you are interested in. Create a well-written resume highlighting your educational background, relevant coursework, internships, certifications (if any), and previous administrative or office experience.

Networking with professionals in the field, attending career fairs, and joining professional associations such as the International Association of Administrative Professionals (IAAP) can provide valuable connections and job leads. Stay active on professional networking platforms like LinkedIn to expand your professional network and explore opportunities.

During the interview process, highlight your organizational and multitasking skills, attention to detail, communication abilities, and proficiency in relevant software applications. Be prepared to discuss how you have successfully managed administrative tasks, resolved challenges, and contributed to the efficiency of previous workplaces.

LEARN MORE: Discover other BBA Careers.